1. The Data I collect
As a data controller I collect a variety of data in order to deliver my services, and I will manage your personal data transparently, fairly and securely.
I may ask you to provide me the following data –
Name, address, telephone and e mail address.
I will also record a date of birth for all persons I photograph under the age of 13 and require the parent or a legal guardian to consent to photography.
Obviously being a photographic business, I also create and manage images as per our contractual agreement(s).
I use the above data: To deliver my service to you / For marketing purposes / Personalise your experience / To provide account access etc.
I collect this data on the following lawful basis: Consent / To arrange or fulfil a Contract / To meet a legal obligation other than a Contract.
When you visit my website I also collect Cookies. These are small pieces of data that websites send to a user's computer and are stored on the user's web browser. They are designed to enable the website to remember information, such as what a user might have put in a shopping cart for example. This helps me personalise your experience, Deliver my service to you, For Marketing Purposes.
2. Which third parties do I share Personal Data with?
I share personal data with the following third parties:
Photo labs so they can fulfil your order, my Accountant, PayPal or other customer payment provider, Website manager or Hosting company, Printing Labs, Back Up Providers.
Data is not transferred outside of the European Economic Area for any of the above mentioned.
There are also certain situations in which I may share access to your personal data without your explicit consent; for example, if required by law, to protect the life of an individual, or to comply with any valid legal process, government request, rule or regulation.
3. Why do I share your Personal Data with the above?
I share your data in order to deliver my service to you / For marketing purposes / Personalise your experience / To provide account access etc.
I may transfer personal data to a country outside of the European Economic Area (EEA) if necessary e.g. if a third party I utilise could have servers located outside of the EEA. If this is the case, I will either obtain your consent or otherwise ensure that the transfer is legal and your data is secure by following the EU's guidelines. You can see above where I send data outside of the EEA and on what basis I do so.
4. How do I keep your personal data secure?
I keep your data secure by using Secure Socket Layer (SSL) technology when information is submitted to me online.
In the unlikely event of a criminal breach of our security I will inform the relevant regulatory body within 72 hours and, if your personal data were involved in the breach, we will also inform you.
6. You have the following rights -
- the right to be informed about the collection and use of your personal data - the right of access to your personal data and any supplementary information - the right to have any errors in your personal data rectified - the right to have your personal data erased - the right to block or suppressing the processing of your personal data - the right to move, copy or transfer your personal data from one IT environment to another - the right to object to processing of your personal data in certain circumstances, and - rights related to automated decision-making (i.e. where no humans are involved) and profiling (i.e. where certain personal data is processed to evaluate an individual).
I also give you the option to manage your data via: Email, Telephone, writing to me.
While I don't hold personal data any longer than I need to. The duration will depend on your relationship with me and whether it is ongoing. I may keep some of your personal data for up to seven (7) years after my working contract with you has finished for Tax legislation purposes. You could extend this if you intend to archive images indefinitely. After this time I will archive your photographs indefinitely along with your relevant details and consent forms. This is due to requests for replacement images being made several years after being taken. Please note, Phil Rogers Photography is a sole trader but may employ a second photographer or even a third. I may share your information with them but only for the purposes outlined above.